Space Inc. (“we,” “us,” or “our”), based on this privacy policy as employment agency/temporary staffing business policy (“Policy”). This policy explains how we use any personal information of each applicant (“applicant”) we collect when it is in use for employment/support of changing jobs business*(“business”).
We ask each applicant to provide personal information for this business.
By using this business, you consent to the collection, use, and disclosure of your information in accordance with the Policy.
Please review the entire Policy and feel free to contact us using the contact information below if you have any questions.
*This business which are operating includes not only employment / support of changing jobs, but also holding of events related to this business such as study sessions and briefing sessions hosted by our company, Japanese conversation education, etc.
1. Collection of information
This Policy is using the personal information as which stipulated in Article 2.1 of the Law of the Protection of Personal Information in Japan (Act on No. 57 of 2003, “Personal Information Protection Law”). To achieve the purpose stipulated in “2. Purpose of use of personal information”, we may collect the following kinds of information from applicant or from consignees which commission employment agent or has the background check:
- With your Personal Information, such as name, resident address, date of birth, e-mail address, state of education, employment history, qualifications, current annual income, required annual income and all other information that we specify as personal information.
- Regardless of the resume, employment history form, entry-form, questionnaire, etc. All information contained in the documents provided by the applicant to the Group for application for recruitment activities.
- All methods of contents (including, but not limited to, communication in interviews) between the Group and applicants, such as dialogue, communication, telephone, etc.
- All information acquired by us through background checks, reference checks, and other confirmation procedures for selection in this business.
- History of application / participation in this business and results in recruitment adoption.
Personal information acquired by us may include information related to gender, health condition, nationality, etc. (collectively, “sensitive information”). The provision of sensitive information is voluntary, and we will only obtain sensitive information with the prior consent of the applicant. The acquired sensitive information is used to improve our business processes, including improving diversity in finding employment and changing jobs, to ensure the aptitude (assignment, etc.) and ensuring health, and to support the acquisition of necessary entry visas and work permits. Use only to the extent necessary.
2. Purpose of use of personal information
We will use the personal information obtained from applicants to the extent necessary for the purpose of this business by us.
To assess the eligibility of applicants for our business (includes background checks, reference checks and other verification procedures)
Improvement of our business process including improvement of diversity in this business
Business aptitude (assignment, etc.) and health assurance at our company
Support for obtaining the required entry visa and work permit
To provide applicants with information about employment opportunities, events, etc.
For improvement / improvement of employment opportunities and events, or for satisfaction survey
To contact applicants regarding this business by our company
To manage information about applicants
For purposes incidental to this business, such as statistical use for future business plans
We will not use the applicant’s personal information for any purpose other than the above, except as permitted by law. If the applicant’s personal information is handled beyond the scope necessary to achieve the above purpose of use, it will be processed after obtaining the consent of the applicants.
3. Sharing of information
We may share the information the information we collect from applicants for the following scope and purpose to the extent necessary to achieve the purpose of use.
〈Purpose of joint use〉
For the purposes described in Article 2
<Scope of shared personal information>
Personal information described in Article 1
<Scope of joint user >
Space Inc.
<Person responsible for managing personal information>
Space Inc.
Address: 5-19-7 Hiroo, Shibuya district, Tokyo Kyowa Building 4th floor
Name of representative: Shoichi Haruyama
4. Provision for third party
We will not provide any information to a third party without the consent of the applicant, except in the following cases.
- In accordance with the laws of Japan
- When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the applicant
- When it is particularly necessary to improve public hygiene and it is difficult to obtain the consent of the applicant
- Although it is necessary to assist for national institutions or local public organizations or commission employment agents in carrying out the affairs stipulated by law, it will be processed with permission from applicants.
5. Share information with third-party
We may outsource all or part of the handling of personal information to a business consignee to the extent necessary to achieve “2. Purpose of use of personal information”. At that time, we will thoroughly examine whether the person meets the contractor selection criteria set by the Company and ensure that personal information is properly managed when making a contract. In addition, the business consignee may include a third party in a foreign country stipulated in Article 24 of the Personal Information Protection Law, such as a cloud service provider in a country other than Japan, in which case it is within the range necessary for business consignment. We may provide personal information at.
6．Security
We use reasonable measures to help protect information from loss, theft, misuse and unauthorized access, disclosure, alteration, and destruction.
Personal information obtained from job applicants, and personal information of job applicants who have been recruited for recruitment, will be stored and managed as employee information in accordance with our internal regulations. Personal information of applicants who do not join us will be retained for a period necessary to improve our recruitment process and provide information about future employment opportunities and activities at our company.
7．Procedures for disclosure, correction, suspension of use, etc. of personal information
When the applicant requests to disclose, correct, stop using and other personal information, we will respond appropriately in accordance with laws and regulations. If applicants wish to request disclosure, correction, cessation of use, etc. of personal information, please contact the following personal information inquiries.
＜Contact information＞
If you have any questions about this Policy or our practices, please contact us at:
Tel: 03-5422-7109
（Monday – Friday except of bank holiday, Office hour: 9：00〜18：00）
8．The information of our company
Space Inc.
Address: 5-19-7 Hiroo, Shibuya district, Tokyo Kyowa Building 4th floor
Name of representative: Shoichi Haruyama
We may revise our privacy policy to protect the information of applicants and to respond to changes in laws and regulations and other norms. If there is a revision, we will inform you on the homepage.
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